RHODE ISLAND ROAD RUNNERS BYLAWS
ARTICLE I – NAME
The name of the organization is Rhode Island Road Runners Club (hereinafter referred to as “Club”).
ARTICLE II – PURPOSES
The Club is organized for such charitable and educational purposes as may qualify it for exemption from federal income tax under Section 501(c)(7) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States internal revenue law.) More specifically, such purposes include, but are not limited to the promotion and encouragement of running and the education of the public to its benefits. The Club is organized to provide and promote camaraderie among men and women of all ages with a common interest in running or walking, either competitively or recreationally.
ARTICLE III – PROHIBITED ACTIVITIES
SECTION 1. FINANCIAL ACTIVITIES
No part of the net earnings of the Club shall inure to the benefit of its members, directors, officers, or other private persons, except that the Club shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof.
No member or officer of the Club shall be financially interested, directly or indirectly, in any agreement relating to the operations conducted by the Club, nor in any transaction for furnishing services, facilities or supplies to the Club for compensation, unless the fact of such interest be known to the Executive Board (hereinafter referred to as “Board”) and unless such agreement or transaction shall be authorized by the Officers who have no interest, direct or indirect, in such agreement or transaction.
SECTION 2. POLITICAL ACTIVITIES
No substantial part of the activities of the Club shall be the carrying on of the propaganda or otherwise attempting to influence legislation, and the Club shall not participate in, or intervene in (including the publication or distribution of statements), any political campaign on behalf of any other activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States internal revenue law.)
SECTION 3. CONFLICT OF INTEREST
RIRR Board Members and Members will not engage in activities that would result in personal benefit or utilize any Club resources for their personal benefit, or to the benefit of another organization. Members must immediately cease any activities that are determined by RIRR Board Members or Members to be in a Conflict of Interest or potential Conflict of Interest per guidelines posted on the website at https://rirr401.wordpress.com/membership-has-its-privileges/conflict-of-interest/
ARTICLE IV – OFFICES
The address of the principal office of the Club is that of the current Club Accountant. The Club may maintain additional offices at other places as the Board chooses to designate.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. COMPOSITION. The Board shall consist of and be elected by guidelines as stated forth and posted on the website at https://rirr401.wordpress.com/membership-has-its-privileges/contacts/
ARTICLE VI – MEMBERSHIP
SECTION 1. CLASSES OF MEMBERSHIP. There shall be two classes of membership: individual and family. Any member of the immediate household holding a family membership shall be entitled to all privileges of membership; each is entitled to a copy of the Newsletter and will receive a separate vote (member must be over the age of 15). Dues for Hall of Fame members is waived.
SECTION 2. DUES. The annual dues for each class of membership shall be determined by the Club membership, and voted on annually. For a member to remain in good standing, renewal payment is due and must be received by the Accountant by the renewal date.
SECTION 3. LIMITATION OF AUTHORITY. Except as otherwise specified in these Bylaws, no member shall act in the name of the Club or take any action that would bind the Club.
ARTICLE VII – MEMBERSHIP MEETINGS
SECTION 1. REGULAR MEETINGS. Regular meetings of the Board shall be held monthly, unless otherwise determined by the Board. Regular meetings shall be held, at such time and place as may be determined by the Board in conjunction with the Meetings Coordinator. Meetings date and times will be emailed to members and posted on the website at https://rirr401.wordpress.com/events/rirr-monthly-meeting/
SECTION 2. CONDUCT OF MEETINGS. Meetings can be run by any Board member. Meetings of the Board shall be open to all members, except that upon majority vote, the Board may enter executive session to transact business which the Board determines to be confidential.
ARTICLE VIII – FISCAL CONTROL
SECTION 1. DISBURSEMENTS. Disbursements over $25.00 shall be made only by check. Any disbursement over $5.00 shall be supported by voucher or receipt. All checks in an amount in excess of $2,000, drafts, notes, and evidence of indebtedness of the Club shall be signed by the Accountant and approved by the Board.
SECTION 2. FISCAL YEAR. The fiscal year of the Club shall be from January 1 to December 31.
SECTION 3. CAPITAL EXPENDITURES. Capital expenditures in excess of $1,000 must be approved by a majority of those present and voting at a Membership Meeting.
ARTICLE IX – CLUB BENEFITS
The following benefits include, but are not limited to, club members in good standing:
Grand Prix – https://rirr401.wordpress.com/grand-prix/grand-prix-rules/
Iron Man/Woman and New England Cup – https://rirr401.wordpress.com/awards/ironman-grand-prix-and-ne-cup/
Additional benefits are posted on the website at https://rirr401.wordpress.com/membership-has-its-privileges/benefits-to-joining/
ARTICLE X – NOTICE
SECTION 1. FORM OF NOTICE. Whenever under the provision of law, the Articles of Incorporation or these Bylaws, notice is required to be given to any Board or member, such notice may be given by publication in the Newsletter, by email or posted on the club website.
ARTICLE XI – AMENDMENT
The membership may amend these Bylaws at any Membership Meeting by an affirmative two-thirds majority of those present and voting. Notice of all Bylaw amendments shall be published in the Newsletter or thru email.
ARTICLE XI I– DISSOLUTION
In the event of the dissolution of the Club, the funds in the treasury, after all creditors have been paid, shall go to the Ronald McDonald House Charities of Providence, RI.